Letters with machtigingen from the tax office - Nalog.nl BV
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Letters with machtigingen from the tax

29.03.2023

If Nalog.nl becomes your intermediair for filing your tax return, you will receive paper letters in blue envelopes from Belastingdienst. All with the word machtiging - "power of attorney" (literally - "permission").

  • Two letters will come first: one contains a machtiging activation code for Nalog.nl specialists to receive your tax data for a certain period (VIA), the second contains a deactivation code.
  • Then after two or three months — confirmation of the access of Nalog.nl specialists to the decision (aanslag) of the tax service based on the results of consideration of your declaration (SBA).

Letter Registratie machtiging intermediair goedkeuren from the tax

This letter contains power of attorney activation code to access a pre-filled tax return (Vooraf Ingevulde Aangifte - VIA). We are talking about the fact that employers, pension authorities, insurance companies, municipalities and banks send financial information for 2022 to the tax service. That is, as your intermediary, Nalog.nl will be able to obtain information about your salary, bills, property, and so on.

Letter Registratie machtiging intermediair afwijzen of intrekken

In the second letter from the tax office, which you will find in your mailbox, - power of attorney deactivation code. You should use it only if you want to change the intermediary (intermediair) - that is, refuse the services of Nalog.nl. In all other cases: just ignore this email.

Note! When you complete the tax return form through Nalog.nl, the following steps will be:

  • We send a request to the tax office. 
  • In two weeks, you will receive paper letters with a power of attorney activation code (machtiging) to confirm our authority as your intermediair, and with a deactivation code.
  • This is a standard procedure for each client, which takes up to 3 weeks.
  • At this time, we do not have access to the information necessary to complete the work on the declaration.
  • Don't worry: after gaining access, we will continue to work, and the declaration will be submitted on time.

tax information

It is important for the specialists of our company to see your complete tax information, that is it is important to know everything that the tax office knows about you. For example, you worked somewhere for a couple of days or were on sick leave for a couple of days, but forgot about it. And the tax authorities know about it, and it will be taken into account when calculating taxes. Not to mention more serious things like foreign accounts and investments.

However, the information in the pre-filled income tax return (VIA) will not be sufficient to fully complete the tax return for 2022. We will ask you to send documents on updating the status of the fiscal partnership, on income and expenses from other work, on deductions for medical and transport expenses.

Important! Activate the power of attorney code from the letter you can herefollowing the instructions. If automatic activation fails, take a photo or scan the letter and send us an email to tax@nalog.nl: a scan/photo of each page or only the page with the code.

What to look for in a letter?

  1. Code to activate the power of attorney - active ring code

Please note: this code has an expiration date. Therefore, if you forgot to activate it, then the code may no longer be valid. In such a case, you will have to make a request for a power of attorney to the tax office again.

  1. Information about what exactly the representative is authorized to do - machtiging voor…

In most cases, “to receive pre-filled declaration data 2022” (Vooraf ingevulde aangifte 2022).

  1. Information about the intermediary intermediary:
  • KvK number;
  • Company name;
  • address.

Letter Activeren machtigingsregistraties Serviceberichten Aanslag voor uw intermediair

2-3 months after sending the declaration, you will receive a third letter, a letter with a power of attorney (machtiging), which gives us the right to see the solution (aanslag) tax service. More about it here. Nothing to do with this letter.: to grant us access, it is enough to ignore it.

More about the procedure for filing a tax return through Nalog.nl here.

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