Memo for an individual entrepreneur who came on a business trip to the Netherlands
Memo for an individual entrepreneur who came on a business trip to the Netherlands
Are you an individual entrepreneur (hereinafter IE) from the EU and want to go on a business trip to the Netherlands? As an individual entrepreneur from another EU country, you have the right to travel to the Netherlands on a business trip subject to certain laws and regulations.
We have prepared important information for you on registering your individual entrepreneur for a business trip to the Netherlands in accordance with the law on the conditions of employment of business travelers in the European Union (hereinafter WagwEU).
In the case of self-employed persons, the notification obligation only applies to independent entrepreneurs who work in certain sectors. These sectors include:
- building;
- cleaning of premises;
- food industry;
- metalworking;
- service and care:
- washing windows;
- agriculture and gardening.
An individual entrepreneur who plans to go on a business trip to the Netherlands must fulfill a number of administrative obligations:
- register on the Dutch online notification portal;
- have supporting documents available such as payrolls, working hours and receipts;
- have a responsible person in the Netherlands who can contact the SZW (Dutch Ministry of Social Affairs and Employment) inspectorate and act as a contact person. This could be an employee based in the Netherlands, for example an employee of the host country in the Netherlands.
Further you can familiarize yourself with the list of information that you need to register on the state portal.
Personal data:
- First Name Last Name
- Date of birth
- Citizenship
- Your identification number (taxpayer / resident number in your country)
- Phone number
Details of your IP:
- IP name
- Country of registration of individual entrepreneur
- IP registration number
- Identification number – VAT (VAT)
- IP registration address in your country
Host country data in the Netherlands:
- Company name
- Country of incorporation of the company
- Registration number (KVK number)
- VAT number (BTW nummer)
- Company registration address
- Contact person (person who will interact with government authorities in the Netherlands)
- Phone number, contact person
- Email, contact person
Information about the project (for example, about the object):
- Type of activity of the company/Sector (you also need to find a suitable SBI code on the Dutch portal - sbi.cbs.nl)
- Address of the location of the object in the Netherlands (actual address where the work is carried out)
- Probable start and end date of the business trip
- Responsible person who will pay your wages.
Form A1:
- If you have already received the A1 form, then indicate the number and country of issue of the form.
- If you applied for Form A1 but did not actually receive it, then you must have proof of filing for Form A1.
Questions and Answers:
- What is WagwEU?
WagwEU is a law on the conditions of employment of employees traveling on business from EU countries. As a sole proprietor, you are required to comply with certain rules that apply in the Netherlands, such as working conditions
- What information will you need to prepare to register your individual entrepreneur (who has come on a business trip to the Netherlands)?
Information about the nature of the work, the duration of the trip, the address (the object where the work is carried out) and personal data about the employee.
- How is registration going?
Registration takes place on the state portal of the Netherlands. Registration must be done prior to arrival in the Netherlands.
- What happens if you don't register or register incorrectly?
If you do not comply with the rule on the mandatory registration of an individual entrepreneur, you face a fine (for self-employed, the amount of the fine will be 3000 euros). This also applies to the host in the Netherlands. The workplace must also have documentary evidence of your identity and information about the host.
