Documents required to apply for a short stay business visa - Nalog.nl BV
Home Knowledge base Migration Documents you need ...

For entrepreneurs

Business expenses that an entrepreneur can deduct Features of a tax return for freelancers Instructions: how to order the “Trial calculation” service and what will you get as a result? Fiscal year and tax changes in the Netherlands Hourly criterion and hourly administration of the entrepreneur EMZ (ZZP) Should I register EMZ (ZZP) for small earnings? Registering an EMZ (ZZP) in the Netherlands Account in the payment system for business Rules for the distribution of work and rest in the Netherlands Advance payment (voorlopige aanslag) for entrepreneurs and legal entities Registration of employees from Ukraine is required (form to fill out) Invoice numbering in the Netherlands: common mistakes and options Ecological investment in business in 2022 became even more profitable Consumer law: your rights and obligations as a seller When will an entrepreneur open EMZ: at the beginning of the year or at the end? Bulk verification of BTW numbers by API E-recognition Innovation box Notification of the tax about the bank account of the entrepreneur CV registration Trademark registration Legal opinions Stock deals Corporate Documentation Development and examination of contracts Tax planning Challenging decisions of the tax authority Preparation of reviews and explanatory notes Drawing up letters, certificates, notifications Change in tax liabilities Registration with government and industry organizations Obtaining a VAT number Accounting forecasting Correction and resubmission of declarations Local and industry tax reporting Intellectual property Tax advice Pension benefits in the Netherlands for private entrepreneurs Deduction of costs of doing business

Private individuals

Are you receiving all the benefits you are entitled to? School holidays 2024-2025 Tax relief for working people (Arbeidskorting) How to calculate tax on Box 3 tax return Tax deductions for gifts and charity General tax relief (algemene heffingskorting) Calculate your medical reimbursement threshold Local (municipal) taxes Deduction for medical expenses (aftrek zorgkosten) 2023 Combined Tax Credit for Parents of Children Under 12 (IACK) Do you have to pay tax if you rent out a room in your house? Opgaaf wereldinkomen - Worldwide income statement Weekends and holidays 2024 Minimum wage 2024 How to notify the tax office about your bank account number yourself? My tax return has been in the tax office for a long time, but there is no answer. What to do? Instructions: How to apply for a subsidy at Nalog.nl Holiday rules in the Netherlands Taxation of foreign income in the Netherlands Tax return. Form M Letters with machtigingen from the tax What is jaaropgaaf What is a Zvw contribution? Instructions: How to file a tax return Tax deductions for mortgages and maintenance of your own home How to save on utility bills in the Netherlands (subsidies for improved thermal insulation) About the fare. Receipts and discounts (VIDEO) I want to help: Charity and taxes Box 3 / Box 3 - a book with a description of all webinars Advance calculation (voorlopige aanslag) - an option for those who want to pay taxes or receive tax deductions not at once, but on a monthly basis Fiscal partners Top 9 Tax Return Questions Answered Property transfer tax - basics and innovations from 2021 Health insurance in the Netherlands (part 2) Health insurance in the Netherlands (part 1) "30% ruling" and conditions for its receipt Registration of inheritance and gifts Additional maternity leave What is allowed and what is forbidden to import into the Netherlands Taxes on imported goods How to provide a foreign account number to the tax office Airport Tax Refund (Schiphol) How to get a grace period for filing your tax return The main types of taxes in the Netherlands Dutch taxpayer Where do I go with my problem?

Migration

Income requirements for obtaining a residence permit Recognition of a foreign teaching diploma in the Netherlands Can I work in the Netherlands without a residence permit? What does an O-document look like? How can I extend my stay in the Netherlands without temporary protection? Alien identity card – Vreemdelingen Identiteitsbewijs (VI) What is the difference between a fiscal partner and a migration partner? How and who can get BSN for non-residents (RNI) Residence in the NL for EU citizens (general rules) The procedure for registration of a legal employee who came on a business trip to the Netherlands from an EU country + form A new form of Dutch identity card (Nederlandse identiteitskaart) was launched on 2 August. Legalization of documents for moving to the Netherlands What does a pension in the Netherlands consist of? How is income tax structured in the Netherlands? 4 prerequisites for taxiing Partial tax resident Who is tax resident in the Netherlands? Documents required to apply for a short-term business visa Procedure for obtaining a short-term business visa Extension or change of short-term business visa A reminder to the employer of what he needs to know when sending workers on a business trip How to hire a foreign worker? Part 1 How to hire a foreign worker? Part 2 Standards for salary The procedure for registration of a legal employee who came on a business trip to the Netherlands from an EU country + form Mandatory registration of temporary workers I want to work in the Netherlands! Instructions Memo for an individual entrepreneur who came on a business trip to the Netherlands Permanent residence permit Loss of Dutch citizenship Family reunification European way Minimum income for indefinite permanent residence Minimum income required to apply for a residence permit for medical treatment in the Netherlands Minimum income for a nanny to obtain a residence permit in the Netherlands Income amounts for obtaining a residence permit in the Netherlands for a self-employed and a start-up Minimum income for a researcher to obtain a residence permit in the Netherlands Minimum income for a specialist Minimum Guarantor Income to Request a Visitor Visa Minimum income for interns and trainees Minimum income for cultural workers Minimum income for obtaining a student visa to the Netherlands Minimum Income for Affiliate Family Visa The cost of naturalization in the Netherlands in 2022 In the first year after moving Help (links to useful sites) Short Term Business Visa Everything you need to know about emigrating from the Netherlands "30% ruling" and conditions for its receipt Immigration to the Netherlands Salary standards for obtaining an NL visa in 2020

Documents required to apply for a short-term business visa

08.09.2021

We wrote about the conditions that you must meet in order to apply for a short-term business visa here.

What documents are needed to apply for a visa?

  1. You have a valid travel document such as a passport.
  2. 2 passport photos. The photographs must meet the requirements for photographs in a Dutch passport. They can be found on the Netherlands government website. here.
  3. Evidence supporting the purpose of your trip: Original signed letter of invitation from a company or organization in the Netherlands. This letter has no form, but must be written on the letterhead of the company or organization. Small businesses can also use a form of proof of sponsorship and / or private residence.
  4. In any case, the invitation letter must contain the following information:
  • Your personal data (name, date of birth, passport number).
  • The reason you were invited (destination).
  • The period in which you are expected in the Netherlands, including the date of arrival and departure.
  • Information about who bears what expenses (plane ticket, hotel, transport, medical insurance).
  • Information about where you live during your short stay in the Netherlands.
  • Indicate whether the company or organization guarantees your timely return to your country of origin or residence.
  1. Proof that you or the company you work for have sufficient financial resources to conduct business in the Netherlands and to stay in the Netherlands, transit and / or return. For example:
  • A statement (or mention in the invitation letter) from a foreign company that it will pay all expenses for your trip to and stay in the Netherlands.
  • Evidence of previous business or preliminary invoices.
  • Registration in the trade register abroad.
  • Evidence of sufficient funds to pay for business transactions and quotations.
  • A copy of bank statements for the last 6 months, confirming that you yourself have sufficient financial resources.
  • Proof of payment of taxes.
  1. A copy of the document confirming the availability of travel medical insurance. You must show this document when applying or obtaining a visa. This depends on the Dutch office where you are applying for your visa.
  2. Proof that you have a job in your country of origin or residence. For example: employer's statement and / or employment contract.
  3. Possibility or (preliminary) booking of a return ticket. Usually, you only need to show this when you receive your visa.

Pay attention!

The Dutch office may wish to see other documents in addition to the above documents. Official foreign documents must be legalized or apostilled and translated into Dutch, English, French or German.

  1. Visa application and payment:

You apply for a visa through the Dutch consulate or authorized organization in your country (country of origin). Or in your country of residence with a valid residence permit (country of residence). You cannot apply for a visa earlier than 6 months before traveling to the Netherlands. People who have been at sea for a long time for work can apply for a visa 9 months before departure.

You almost always need to apply for a visa yourself. You can only ask someone to apply if you have previously submitted a photo and fingerprints within 59 months of submitting your application.

You can also apply for a visa through agencies. They accept the application and send it to the Dutch office for processing. In this case, in addition to the visa application fee, you almost always pay an additional amount to an external service provider.

Please be aware that visa processing can take a long time. Request it on time. Never make a final travel booking until you are sure you will receive a visa.

Application cost

It costs money to apply for a short stay visa. An external service provider will sometimes charge additional fees.

  1. Application processing

The visa application is usually processed by the Consular Office (CSO) of the Ministry of Foreign Affairs. Some large overseas missions process visa applications themselves.

The application is sometimes made to the IND Visa Office. The visa office can send the application form to a person in the Netherlands (sponsor). He asks for more information. The visa office then advises the CSO, which ultimately makes a decision.

  1. Solution

CSO checks if you meet all the conditions. The CSO must make a decision within 15 days. You have not received a decision after 15 days and would like to know the status of your application? You can then contact the Dutch office where the application was made. If an application is submitted to the IND, the time limit for making a decision can be extended up to 45 days.

  • Negative solution:

If you do not meet the conditions, you will not receive a visa. This decision is contained in the letter: decision. You can always object to this decision and / or submit a new application.

 

Do you want to file a protest? We are ready to help you. Please fill out the feedback form and we will contact you.

  • Hidden
  • ✓ Valid number ✕ Invalid number
  • Fill in if available. If you don't know what this is, don't fill it out.
  • Drop files here or
    Accepted file types: jpg, jpeg, png, pdf, doc, docx, xls, xlsx, Max. file size: 120 MB.
    • This field is for validation and Purposes Should Be UNCHANGED left.
    logo nalog

    Several of our topics



    You can find more topics on our home page or on the menu.

    logo nalog

    What do you think of this site? *

    The purpose of your appeal?

    Do not enter any personal information such as name, social security number, or phone number. We do not respond to questions, comments and complaints that come through this form.

    cancellation